Easily organize, manage, and document all board meetings
With Fides, you can streamline your preparation, communication and process for meetings of all kind, e.g. board meetings. Gone are the days when you created agendas from scratch, only to have to start all over when drafting the minutes. Attendees are automatically managed and documented on the platform, and can sign off on the finished minutes with all relevant attachments in just a few clicks. Simply: enhancing your board management
Manage meetings in one central location
Manage meetings in one central location
Finally: All relevant information for your meetings at a glance.
Whether it's the time and date of the meeting, the status of the invitations or the agenda items - you will never lose track in your Fides meetings Dashboard.
Agenda
Agenda
With Fides you can create and manage a smart agenda with a few clicks.
You can create the agenda from templates or from scratch, assign agenda items and related documents to individuals presenting, and send the draft agenda directly through the platform for review.
Legal Requirements
Legal Requirements
All legal and procedural requirements of a committee and its meetings at a glance.
For certain meetings, such as shareholders' meetings or supervisory board meetings, there are specifications resulting from the law and from corporate bylaws. These are smartly extracted and entered in the right place on the platform. This way, procedural requirements become transparent and can be followed automatically.
Attendee Management
Attendee Management
Coordinate all participants and guests of a meeting as well as their confirmations or declines.
Whether it's inviting participants to a meeting in advance or documenting the presence of individual participants during the meeting - Fides enables you to manage meetings easily without pen and paper, but with a secure quorum check, audit trail and filing system. If legally relevant, the tool also indicates the required powers of representation and requests a corresponding power of attorney.
Document Builder & Templates
Document Builder & Templates
Through Fides’ Document Builder you have full flexibility over the look and feel of your agenda and minutes.
Within Fides, you can create your own templates for recurring meetings and have full flexibility over their design. Use smart placeholders for changing content, e.g. meeting time and location, but keep standard elements so that the creation of the documents matches your ideas and can also be performed consistently by other colleagues.
Minutes
Minutes
Create a smart protocol directly from the agenda - Fides makes it possible with just one click.
On the Fides platform, you can create meeting minutes directly, intuitively record attendances and votes on resolutions, add documents and then have them finally approved by all participants and signed if necessary. This saves you a tremendous amount of time while at the same time giving you flexibility in how the minutes should look.
Filing System
Filing System
After the meeting: Fides not only saves the agenda and minutes, but also all associated attachments and presentations automatically in the correct folder.
Export all meeting documents as one common document (”Minute Book”). If action items with a deadline requirement arise from the minutes, these can also be tracked within Fides so that they are not lost in the follow-up. This way, you can easily find everything stored in a central and secure location and are always audit-ready.
The Benefits of Leveraging Fides
Better, simpler and legally compliant meetings
Time saving
Perform recurring tasks with a few clicks and enjoy simplified, automated communication with all participants
Collaboration
Legal department, corporate secretaries, external advisors or board members among themselves - with Fides, everyone can collaborate easily and efficiently in one place
Legal certainty
As part of the onboarding process, Fides ensures that meeting workflows are customized to your company and jurisdiction so that you can safely fulfill the "G" in ESG
